Case study · Non-Profit · Melbourne, Australia
ITSECOPS migrated 15 TB from Box to SharePoint Online and OneDrive for a Melbourne non-profit — wave by wave, with user training and no lost files — and retired an entire Box subscription in the process.
The client
A Melbourne-based non-profit with years of programme documentation, media and donor records accumulated in Box, and a Microsoft 365 nonprofit tenant it was barely using.
The challenge
Paying for two clouds while governance lived in neither. 15 TB of deeply nested folders, shared links in circulation, and a workforce that included volunteers who could not afford downtime or a steep learning curve.
What we did
- Mapped the Box folder tree to a SharePoint architecture: team sites for departments, OneDrive for personal working files.
- Migrated in throttling-aware waves, with delta passes so users kept working in Box until their cutover weekend.
- Re-created permissions deliberately instead of copying accumulated sharing sprawl.
- Ran live training sessions and left behind short task-based guides for volunteers.
Results
- 15 TB moved with file fidelity verified by post-wave reconciliation reports.
- Box subscription retired — ongoing SaaS spend cut for a budget-sensitive organization.
- Adoption held: support tickets returned to baseline within two weeks.
FAQ
How long does a 15 TB Box to SharePoint migration take?
Plan on 4–8 weeks end to end. API throttling, not raw bandwidth, sets the pace — which is why wave planning and delta syncs matter more than transfer speed.
What happens to old Box shared links?
They die with the source. We inventory active external links before cutover and re-issue them from SharePoint so partners never hit a dead end.
Is this worth it for a non-profit?
Usually yes — most non-profits already hold discounted or granted Microsoft 365 licensing, so consolidating removes a duplicate storage bill entirely.